Office Manager / Administrative Assistant

Who We Are:

We are Spectro Cloud. A super fast-growing startup on a mission aims to make infrastructure boundaryless for the enterprise, from data center to edge and every platform in between. We provide solutions that help enterprises run applications on Kubernetes, their way, anywhere.

Established by a team of multi-cloud management experts and industry veterans with a track record of success, we are at the forefront of multi-cloud management solutions. What makes us stand out is our team's commitment and strong backing from industry-leading investors, driving our progress. Our collective focus is on delivering unmatched value that resonates with our customers, and you can take pride in being involved with it.

Who We Are Seeking:

At Spectro Cloud, we are in search of an Office Manager / Administrative Assistant who will be responsible for providing high-level administrative support to the executive team while ensuring the smooth day-to-day operations of the office. This dual role requires a highly organized, proactive, and resourceful professional who can multitask efficiently, handle confidential information with discretion, and foster a productive work environment.

In office 3 days per week is mandatory. Our offices are near the San Jose, CA airport.

What You Will Do:

As the first point of contact for everyone visiting our HQ in San Jose, you will effectively and appropriately represent the Spectro Cloud brand. Additionally:

Office Management Duties:

• Oversee daily office operations, ensuring a well-organized and efficient work environment that is both fun and welcoming.
• Manage office supplies, equipment, and facility maintenance.
• Manage weekly food orders/caterers/vendors and keep the office kitchen stocked.
• Manage and enforce office policies and procedures.
• Plan and execute team-building activities, meetings, and local office events.
• Handle vendor relationships, contracts, and office budget management.
• Ensure compliance with health and safety regulations.

Administrative Duties:

• Provide administrative support to the executives (currently 5 - CEO, CTO, VP Eng, CRO/CMO and CFO), mainly travel arrangements and expense reporting.
• Coordinate and organize events and meetings
• Handle confidential documents and ensure information security.
• Assist with special projects, research, and strategic initiatives.
• Liaise with key stakeholders, including clients, vendors, and board members and their staff as necessary. 

What You’ll Need to Be Successful:

Education: Bachelor’s degree preferred.

Experience: 

• 3+ years in an Administrative Assistant, Office Manager, or similar role.
• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• High level of discretion, professionalism, and confidentiality.
• Proficiency in Microsoft Office/Google Suite (Word, Excel, PowerPoint, Sheets, Slides etc) and other office management tools.
• Ability to work independently and take initiative.
• Strong problem-solving and decision-making skills.
• Experience managing office operations, vendors, and event planning

Finally, you are open, inclusive, and transparent, because you understand that this engenders trust and respect and ultimately, better products.

Additional:

• OTE (Salary+ Bonus) range: $135k-$155K DOE
• Comprehensive medical, dental, and vision coverage for employees at 100%, with 90% coverage for dependents under the base plan.
• 12 paid holidays annually.
• Flexible time-off policy.